Secure Email Compliance laws For Financial Industries

Today, we all receive an average of 44 emails each day and we are down to only one personal written mailed letter every 2 months.  With that being said communication with clients can be streamlined through the use of secure email.  Let NeoCertified help your company utilize secure email as a vital business tool that allows your employees to send and receive time sensitive messages that contain any personal identifying information much faster than through the traditional business communication e.g. traditional mail, couriers and faxing etc.

Save Time and Money by using Secure Email

Communicating personal information in email form can be easily managed using NeoCertified Secure Email.  You can allow clients to communicate with your company safely and securely.

• Request additional personal information securely
• Send out any personal information securely.

Benefits

• Increase productivity within your business
• Lower Exposure to risk
• Reduce costs
• Ensure Federal and State Compliance
• Above all with NeoCertified Secure Email you can now execute your business’s policies and become instantly compliant knowing your information will be stored and archived in a system that will fulfill any data privacy legislation.

Here are just a few laws and regulations pertaining to the financial community

FINRA – Financial Industry Regulatory Authority

Requires each broker dealer to establish rules and implement procedures for the review of written and electronic correspondence of its registered representatives relating to the business of each member pertaining to solicitation of any and all securities transactions.

SEC – Security Exchange Commission

Specifies minimum requirements with respect to the records that broker-dealers must make, and how long those records and other documents relating to a broker-dealer’s business must be kept.

GLBA – Gramm-Leach  Bliley Act

Requires that all customer information is protected by financial institutions

SOX – Sarbanes-Oxley Act

Set new standards for all publicly traded companies to maintain integrity of financial operations.

OMB A – 123 – United State office of Management and Budget

States that federal agencies must provide the same internal controls and financial reporting that publicly traded companies must abide by within Sarbanes Oxley Act.

SB 1386 – California Security Breach Notification Act

Requires disclosure of “any breach of the security of the data… to any resident of California” whose private information has been compromised

HB 06-1119 – Colorado Personal Indentifying Information Act

Requires that any personal identifying information of a Colorado resident be protected and any resident is notified of any security breaches

MA 201 CMR 17 – Massachusetts Personal Information Protection Law

Requires that all companies or persons who store or use personal information must take action secure the information of all Massachusetts residents

SB 227 – Nevada’s Data Encryption Law

“The law grants a shield from litigation, when basic data security standards have been met or exceeded by businesses, government agencies and other entities”  ( Understanding Nevada’s New Data  Encryption Law by Ira Victor). Entities must follow PCI DSS and NIST standards.

PCI DSS – PCI Data Security Standard

A business or organization should be able to assure their customers that its credit card data/account information and transaction information is safe from hackers or any malicious system intrusion, whether from those outside the organization or from within.

DPD – Data Protection Directive (European Union)

Requires the protection of individuals personal data in regard of the processing of personal data.