One of the latest demands in compliance for businesses today is secure email. All industries utilize email one way or another and regulators are cracking down hard when it comes to sending sensitive data. Any email with Personal Identifying Information  (PII) must be sent securely.

Businesses are required to abide by compliance policies, whether it is from state, federal, or corporate laws and regulations.  Your company is required to take action to ensure that personnel are aware of the policies and dutifully comply with them.

It’s easy to be compliant when using NeoCertified Secure Email

• Secure both messages,attachments and replies 
• Monitor and review emails and attachments for policy compliance
• Audit emails and attachments for regulatory purposes

The common practice of adding a disclaimer at the bottom of every message is no longer a sufficient solution to protecting the information of an email. NeoCertified’s secure email is the proper solution. It allows for your company to comply with multiple layers of regulation while utilizing the benefits of email.

After all, emails are the most used form of communication in business. Unfortunately, a vast majority of those emails are unsecure. With companies conducting more business online, it has become essential for companies, like yours, to constantly be aware of the security of the information and documents it sends. “No send” policies quickly became outdated as workers abandoned them for the faster more efficient email solution.

However, as countless stories of hacked emails continue to come into the news, many of the “no send” policies are being reintroduced into the office. State and federal government are taking notice as well, and are passing more and more legislation with heavy fines to enact data security measures. Secure email is the solution that answers the question of how businesses utilize email and protect all the documents and information under their control. Regulations now make companies responsible for all Personal Identifying Information. This means that your company is now responsible for all sensitive information that it communicates. 

NeoCertified Secure Email protects your company and clients’ information and documents from security breaches. Thieves and hackers know that your information is most vulnerable during transmission. Regular email is very similar to a postcard, because it leaves the message right on top. Also, regular emails are copied by every server it comes across as it makes its way to your inbox or your recipient’s inbox. No longer are these thieves risking being caught during mailbox robbery but rather by inbox robbery and doing it all hiding behind their computer screens.

FINRA – Financial Industry Regulatory Authority

Requires each broker dealer to establish rules and implement procedures for the review of written and electronic correspondence of its registered representatives relating to the business of each member pertaining to solicitation of any and all securities transactions.

SEC – Security Exchange Commission

Specifies minimum requirements with respect to the records that broker-dealers must make, and how long those records and other documents relating to a broker-dealer’s business must be kept.

GLBA – Gramm-Leach  Bliley Act

Requires that all customer information is protected by financial institutions

SOX – Sarbanes-Oxley Act

Set new standards for all publicly traded companies to maintain integrity of financial operations.

OMB A – 123 – United State office of Management and Budget

States that federal agencies must provide the same internal controls and financial reporting that publicly traded companies must abide by within Sarbanes Oxley Act.

SB 1386 – California Security Breach Notification Act

Requires disclosure of “any breach of the security of the data… to any resident of California” whose private information has been compromised

HB 06-1119 – Colorado Personal Indentifying Information Act

Requires that any personal identifying information of a Colorado resident be protected and any resident is notified of any security breaches

MA 201 CMR 17 – Massachusetts Personal Information Protection Law

Requires that all companies or persons who store or use personal information must take action secure the information of all Massachusetts residents

SB 227 – Nevada’s Data Encryption Law

“The law grants a shield from litigation, when basic data security standards have been met or exceeded by businesses, government agencies and other entities”  ( Understanding Nevada’s New Data  Encryption Law by Ira Victor). Entities must follow PCI DSS and NIST standards.

PCI DSS – PCI Data Security Standard

A business or organization should be able to assure their customers that its credit card data/account information and transaction information is safe from hackers or any malicious system intrusion, whether from those outside the organization or from within.

DPD – Data Protection Directive (European Union)

Requires the protection of individuals personal data in regard of the processing of personal data.