Email Encryption Made Easy

Secure email for legal professionals.
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Optimize your email security today with our secure email options and integrated features.

The American Bar Association (ABA) recommends<span> that all firms and practices incorporate an email encryption solution</span> to protect both their clients and their practice’s welfare. This generally pertains to sensitive data or personally identifiable information that is tied to an individual person. We are happy to offer all of our new and existing clients a complimentary Office 365 &amp; Outlook, Gmail, or Microsoft Edge Add-in so you don’t even need to leave your browser to send secure emails!

Microsoft Outlook Email

Send encrypted emails right from your Microsoft Outlook browser. Our Outlook Add-In is compatible with versions 2010 | 2013 | 2016 | 2019 & Office 365.

API Integration

Our Secure Email API is an enterprise-centric product that allows your company to access our Secure Email services directly from your business application.

Gmail Integration

NeoCertified’s Gmail Plugin Extension will add end-to-end encryption to your Google Chrome email ensuring that your data is safe at all times.

Secure email solutions for lawyers.

NeoCertified offers Secure Email Encryption for legal firms and professionals who integrate and utilize the most common email applications every day such as Microsoft Outlook. Keep clients’ and business-critical information secure with military-grade data encryption.

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Cloud-Based Portal

The Cloud-Based Portal is the central nervous system of our Secure Email Solution, where all messages sent, stored, and received are encrypted at all times. From the portal, you can download our Microsoft Outlook plug-in, run message reports, and retract sent messages.

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Mobile Optimized

Conveniently send and receive secure emails on the go from your Apple or Android device with our secure mobile-optimized App. Receive expert support 24/7 to help you comply with the most up-to-date email requirements and regulations, all while reducing the time spent waiting to send legally binding documents.

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Compliance Requirements

We are compliant with the following requirements and regulations:

  • HIPAA
  • TILA-RESPA
  • FINRA
  • SEC
  • SOX
  • GLBA

Legal Compliance Information

**Disclaimer** The content displayed on this page is merely for educational purposes. It is not intended or claimed to be a substitute for legal or professional advice.

GLBA Compliance
  • According to the Gramm-Leach-Bliley Act’s (GLBA) compliance requirements, all Financial Institutions must “ensure the security and confidentiality of this type of information. As part of its implementation of the GLB Act, the Federal Trade Commission (FTC) issued the Safeguards Rule, which requires financial institutions under FTC jurisdiction to have measures in place to keep customer information secure. But safeguarding customer information isn’t just the law. It also makes good business sense. When you show customers you care about the security of their personal information, you increase their confidence in your company.”

You can read the full Gramm-Leach-Bliley Act right here.

 

HIPAA Compliance
  • When dealing with healthcare or medical-related cases, all information when transferred must be sent across a HIPAA compliant secure email solution.According to the US Department of Health & Human Services, “Congress recognized that advances in electronic technology could erode the privacy of health information. Consequently, Congress incorporated into HIPAA provisions that mandated the adoption of Federal privacy protections for individually identifiable health information.”

    You can learn more about HIPAA compliance here.

TILA-RESPA Compliance
  • If your firm deals with the Mortgage & Title Industries, the updated TILA-RESPA requirements, now in effect, focuses attention on the protection of Non-Public Personal Information (NPPI). This pertains to sensitive personal information, including health records, credit card/debit card numbers, driver’s license number, social security numbers, and individual first & last names.

    It has been highly suggested by the American Land Title Association (ALTA) that a secure email solution be used “when transmitting Non-Public Personal Information”.

    You can learn more about the suggested practices here.

Archiving
  • We are currently offering Financial Services Archiving for all businesses looking to comply with FINRA & SEC secure archiving regulations.Customers now have the ability to archive all secure emails into a variety of archiving solutions, including business-controlled systems and third-party environments.Give us a call to learn more today.