Proactive HIPAA compliant email services

HIPAA-compliant email for your medical practice.

Most healthcare organizations need to be HIPAA compliant, it ensures the privacy and protection of sensitive healthcare-related data including ePHI, medical health plans, e-prescriptions, x-rays, MRIs, and any other health information stored electronically. Our security solutions are perfect for any healthcare organization.

From our Cloud-Based Secure Portal to our many integrated email Add-ins and Extensions NeoCertified will help you achieve full HIPAA email compliance so you won’t ever need to worry about HIPAA violations, fines, data breaches, or email messages being read by unwanted parties. Send and receive unlimited HIPAA compliant emails with NeoCertified.

Achieve Full HIPAA Email Compliance

Email solutions for
your compliance needs

So whether you need a HIPAA-compliant email service, a secure channel of communication on your website, or just a simple secure email portal to send and receive encrypted emails NeoCertified is the place to go for all of your email encryption needs.

Do you really need HIPAA compliant email?

Email and network breaches are by far the most common types of online violations that occur each year, and the only way to be safe from these attacks is to use an email encryption service.

Network breaches in December 2021

People were affected by email breaches in December 2021

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Military-Grade Data Encryption

Our military-grade data center maintains top-of-the-line cryptographic keys that ensure the privacy of each email you send. Stay up-to-date with HIPAA and exceed your compliance requirements today!

HIPAA Compliant Integrated Email

Our encrypted Add-Ins and Extensions integrate with some of the most popular email applications along with a Secure Portal that stores all of your HIPAA compliant emails and attachments.

Enhance Your Email Security

Protect sensitive information like Electronically Protected Health Information ePHI, send encrypted messages, and make your email account HIPAA compliant today with our Secure Email Solutions.

Compliance Requirements With NeoCertified

HIPAA compliant email requirements & violation examples

HIPAA email requirements

There are five (5) specific HIPAA requirements related to email.  (Click here to review the actual HIPAA Security Rule)

1. Access Controls: A covered entity must implement technical policies and procedures limiting access to systems containing electronically protected health information (ePHI) only to personnel with sufficient access rights. (164.312 (a)) The Access Controls specifications include:

2. Audit Controls: A covered entity must implement software that records and examines activity in information systems that contain or use ePHI. (164.312 (b))

HIPAA email violation examples

The Feinstein Institute for Medical Research agreed to the HIPAA penalty of $3.9 million for multiple HIPAA violations … Learn More

North Memorial Health Care agreed to a penalty of $1.55 million for multiple HIPAA violations after “failing to implement a business associate agreement with a major contractor and failing to institute an organization-wide risk analysis to address risks and vulnerabilities to its patient information” … Learn More

HIPAA email requirements continued...

3. Integrity: A covered entity must implement policies & procedures to protect ePHI from improper alteration or destruction. (164.312 (c)). This includes having a mechanism to authenticate ePHI.

4. Person or Entity Authentication: A covered entity must implement procedures to verify a person or entity accessing ePHI is the one claimed. (164.32) (d))

5. Transmission Security: A covered entity must implement technical measures to guard against unauthorized access to ePHI that is being transmitted over an electronic communications network (164.312 (e).

HIPAA email violation examples continued...

Complete P.T., Pool & Land Physical Therapy, Inc. has agreed to a settlement penalty of $25,000 plus the adoption and implementation of corrective action plans for failing to safeguard protected health information (PHI) … Learn More

The University of Washington Medicine failed to “implement policies and procedures to prevent, detect, contain, and correct security violations”, which has resulted in a $750,00 HIPAA settlement penalty, including a corrective action plan … Learn More

**Disclaimer** The content displayed on this page is merely for educational purposes. It is not intended or claimed to be a substitute for legal or professional advice. Should you decide to act upon any information listed above, you do so at your own risk. While the information in this article has been written and researched to the best of our abilities, we cannot guarantee that there are no mistakes or errors. If you want to make sure you are up to date with the latest changes in HIPAA compliance or HIPAA email policies, we encourage you to visit our conclusive HIPAA-compliant email blog – thank you!