HIPAA Compliant Email Service

Is Easier Than Ever…

 

HOW DOES NEOCERTIFIED WORK?

The simple secure email solution you’re looking for.

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HIPAA Compliant Email

You can send your HIPAA-related documents and messages securely from our secure portal or with our Outlook-integrated button!

Secure Access From Your Devices

We make it easy to log in, compose, send, and receive secure emails from any mobile device — all tablets, laptops, and phones.

24/7 Customer Support

Our customer support team works around the clock to make sure our secure solutions work seamlessly for your business.

 

WHAT’S INCLUDED?

HIPAA Compliant Email Service features:

HIPAA Compliant Email

HIPAA Compliance

  • NeoCertified has been a HIPAA compliant email provider since 2002
  • You’ll be able to send & receive secure emails within minutes of registering

Learn More About Us

User-friendly application

  • Choose from our seamless Outlook button to send secure email
  • Or send secure emails directly from our secure web portal

Check Out More Perks

Customize Your Account

  • Enable read-receipt notifications and email reminder notifications
  • Retract secure emails and track the status of all of your sent messages

View More Features

See what other clients say about our HIPAA compliant email service…
See what others are saying.

HOW DOES NEOCERTIFIED WORK?

~

HIPAA Compliant Email

You can send your HIPAA-related documents and messages securely from our secure portal or with our Outlook-integrated button!

Secure Access From Your Devices

We make it easy to log in, compose, send, and receive secure emails from any mobile device — all tablets, laptops, and phones.

24/7 Customer Support

Our customer support team works around the clock to make sure our secure solutions work seamlessly for your business.

Interested yet?

 

WHAT’S INCLUDED?

HIPAA Compliant Email

HIPAA Compliance

  • NeoCertified has been a HIPAA compliant email provider since 2002
  • You’ll be able to send & receive secure emails within minutes of registering

Learn More About Us

User-friendly application

  • Choose from our seamless Outlook button to send secure email
  • Or send secure emails directly from our secure web portal

Check Out More Perks

Customize Your Account

  • Enable read-receipt notifications and email reminder notifications
  • Retract secure emails and track the status of all of your sent messages

View More Features

Learn more about our HIPAA Compliant Email Service.

Protect your company from HIPAA violations with NeoCertified’s HIPAA compliant email service. Our secure email solutions for HIPAA can be used from our cloud-based portal on any web browser, directly from your mobile device, and from a third-party email platform like Microsoft Outlook, to help your company remain compliant with HIPAA’s strict regulations.

Secure Email Solutions & HIPAA

HIPAA is an acronym that stands for the Health Insurance Portability and Accountability Act of 1996. This act has strict legislation that provides data privacy and security provisions for safeguarding personal medical information. Because of the strict guidelines that HIPAA requires, many people use secure email services and other secure data storing software to keep their medical records protected at all times, while remaining compliant with HIPAA regulations. NeoCertfied has introduced their own HIPAA compliant email service to help you avoid HIPAA’s large violation penalties and fines.

To protect your patients’ personal data and confidential medical records, our secure HIPAA email software encrypts sensitive medical records so that they may be contained and sent via email for added digital security against hacks and data leaks. Not only will our HIPAA encrypted email software protect you from violations but having secure email lends an air of confidence in your professional communication network, providing your clients, customers, and business partners with an email network that is safe and secure.

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Secure Email Solutions & HIPAA (Continued)

At NeoCertified, securing your data and protecting your email’s contents through encryption is our forte. Our secure software products, like our commercial-grade secure email solutions, are perfect for adhering to HIPAA standards. NeoCertified’s software will ensure you are satisfying any and all privacy regulations you are held to.

With data security software from NeoCertified, your all outgoing and incoming secure emails will be protected from unintended recipients, hackers, and any third-parties seeking to infiltrate your email network. NeoCertified has been a provider of secure email solutions for HIPAA since 2002. With a strong background and the experience you want from a security provider, NeoCertified will have you sending and receiving secure HIPAA compliant email within minutes of registering. And as a leader in data loss prevention and data protection software, we provide email security for third-party email platforms across all your internet-connected devices. Your HIPAA compliant email data will remain safe in transit and at rest.

With the ease and convenience of NeoCertified’s HIPAA compliant email service, all you have to do is click the “Send NeoCertified” button to encrypt your HIPAA email. Our HIPAA Compliant Email Solution is also compatible with all current versions of Microsoft Outlook including 2007, 2010, 2013, 2016 and 365, while our cloud-based email application makes secure email communication easy, allowing you to send and receive HIPAA compliant emails from any location worldwide.  

For the absolute best in data protection and HIPAA compliant email service, NeoCertified secure email is the solution for you.

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NEOCERTIFIED SECURE EMAIL SOLUTIONS HIPAA COMPLIANCE

Meet HIPAA email compliance requirements today.

HIPAA Compliant Email & NeoCertifiedThe NeoCertified Application & Me

NeoCertified has been providing a secure, HIPAA compliant email solution since 2002.

We work hard to ensure that there’s a nice balance between the sophistication of our state-of-the-art, commercial-grade solution and the ease-of-use that you, the customer, expects on a daily basis.

You can meet both your HIPAA and HITECH email compliance requirements with our HIPAA compliant email service. Not only will you be protecting your business from daunting penalties, but you’ll be protecting the best interests of your clients, employees, and partners.

All NeoCertified users are given access to our HIPAA compliant secure portal, which acts as a secure communication channel for the entire healthcare industry. And all of your email recipients can read and respond to any secure emails, free of charge.

HIPAA Compliant Email RegulationsHealthcare Regulations

All HIPAA covered entities, including healthcare plans, clearinghouses, and providers who transmit, store, and access electronic Protected Health Information (or ePHI), and any of their subcontractors, must comply with HIPAA regulations.

All HIPAA-covered entities, including subcontractors, are required to sign a Business Associate Agreement.

Here at NeoCertified, we’re happy to provide a Business Associate Agreement for our clients.

HIPAA Requirements For Email

There are five (5) specific HIPAA requirements as related to email.  (Click here to review the actual HIPAA Security Rule)

  • Access Controls:  A covered entity must implement technical policies and procedures limiting access to systems containing electronic protected health information (ePHI) only to personnel with sufficient access rights. (164.312 (a)) The Access Controls specifications include:
  • Audit Controls:  A covered entity must implement software that record and examine activity in information systems that contain or use ePHI. (164.312 (b))
    • Having Unique User Identification.
    • Having an Emergency Access Procedure.
    • Having Automatic Logoff Process
    • Having Encryption and Decryption Process
  • Integrity:  A covered entity must implement policies and procedures to protect ePHI from improper alteration or destruction. (164.312 (c)).  This includes having a mechanism to authenticate ePHI.
  • Person or Entity Authentication: A covered entity must implement procedures to verify a person or entity accessing ePHI is the one claimed. (164.32 (d))
  • Transmission Security: A covered entity must implement technical measures to guard against unauthorized access to ePHI that is being transmitted over an electronic communications network (164.312 (e)).  This includes having integrity controls and encryption.
HIPAA Violations In 2016
  • The Feinstein Institute for Medical Research agreed to the HIPAA penalty of $3.9 million for multiple HIPAA violations … Learn More
  • North Memorial Health Care agreed to a penalty of $1.55 million for multiple HIPAA violations after “failing to implement a business associate agreement with a major contractor and failing to institute an organization-wide risk analysis to address risks and vulnerabilities to its patient information” … Learn More
  • Complete P.T., Pool & Land Physical Therapy, Inc. has agreed to a settlement penalty of $25,000 plus the adoption and implementation of corrective action plans for failing to safeguard protected health information (PHI) … Learn More
  • The University of Washington Medicine failed to “implement policies and procedures to prevent, detect, contain, and correct security violations”, which has resulted in a $750,00 HIPAA settlement penalty, including a corrective action plan … Learn More

*Still have some questions about our HIPAA compliant email service? Give us a call at (877) 613-5036 today!*

HIPAA Email Solution

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