Ruminating how to cut back on spending and how to trim your company’s “budget fat” can often become a long drawn-out process that feels more like an exercise in futility than a productive use of time. Coincidentally, choosing a secure environment for your business has been known to cause a few headaches, as well — the infinitesimal technical details and the daunting learning curve that a majority of security systems boast are enough to drive the sane mad.
It’s often understood that both budget-cuts and business security systems are necessities, theoretically, for companies to function in the 21st century. But, it’s also often that you can’t see the forest for the trees when what seem to be separate processes are more alike than you realize.
Wait just a minute…
Are you telling me that a secure email solution will not only protect my business, but it will also help trim my budget? Frankly, yes.
Let’s jump to some examples of the real nitty-gritty cost-cutting:
- Flat Rate or Padded Envelope: Sending a single flat rate envelope via Express Mail will run you $20 per envelope
- USPS Certified Mail: First-Class USPS Certified Letter will cost nearly $4
- Printing Paper: $10 -20 (dependent on the size of the printer)
- Ink Cartridges: $30 – 50 (dependent on the size of the printer)
Let’s say you need to send a quarterly package of documents to your Board of Directors. You currently employ 10 board of directors, the quarterly package documentation sent via Express Mail costs over $150. This in turn will cost $600 annually.
Or:
Let’s say your business sends on average 10 pieces of Certified Mail per day and 5 Flat Rate envelopes per week. $40 per day for the pieces of Certified Mail and $100 per week for the Flat Rate envelopes. Your total annual cost for both Certified Mail and Flat Rate envelopes would be approximately $16,000.
But what’s the cost of a secure email solution?
- On average $99 per year for a single secure email license
That’s nearly $15,900 in savings and that’s not including the printing of documents, regular maintenance for printers, or the mailing of larger packages.
Now, not only will you be trimming the true “fat” of your current budget, but you’ll be ensuring federal and state compliance.
And while the traditional Express Mail system works for purchasing your favorite sneakers on Amazon.com, it’s simply no longer ideal for businesses dealing with important, confidential information. But, again let’s crunch some numbers for those devil’s advocates out there:
- Standard Mail: 4-7 business days
- Express Mail: 1-2 business days (dependent on the time of day the package was mailed)
- Secure Email: 5-10 seconds (dependent on attachment size and internet speed)
Overnight shipping is also a separate option that has been intentionally neglected because of how unrealistic and how unnecessary it has become. The ghastly expense to ship a package overnight is another story in itself.
And need you even be reminded that mail is not delivered on Sundays?
Save your business money, time, and a couple bottles of Tylenol. Utilizing a secure email solution will expedite communications, protect your employees and clients from outside attacks or breaches, meet legal/federal compliance requirements, and last, but certainly not least, help trim the fat, saving your business thousands of dollars each year.
Samuel Lang
Content Manager – NeoCertified
